Cocktail Academy (CA) is seeking a Dallas-based, dynamic Part-Time Operations Coordinator to support the Vice President of Operations. In this role, you will be an essential part of our team, handling day-to-day administrative tasks and contributing to the smooth operation of our leadership team. This position is hybrid remote, requiring 20-30 hours per week, with 4-8 hours spent in person. We offer a flexible schedule to fit your availability.

This opportunity is ideal for someone who is highly organized, enjoys presenting information clearly, and has a passion for the hospitality industry. You will manage inboxes, coordinate schedules, take notes, prepare reports, and assist with data collection. Additionally, you will provide executive support as needed, aiding in key projects and strategic initiatives.
Our ideal candidate brings high energy and enthusiasm, thrives on organizing complex information, and is eager to support a fast-paced team. You are a proactive problem-solver with a talent for clear communication, a positive attitude, and a strong commitment to delivering exceptional service.

KEY RESPONSIBILITIES

• Administrative Support for VP of Operations

• Manage the VP’s inbox, prioritize emails, and draft responses.

• Coordinate and schedule meetings, including handling travel arrangements.

• Take detailed notes during meetings and distribute summaries promptly.

• Reporting and Data Management

• Prepare reports, presentations, and documents based on collected data.

• Gather, analyze, and present information clearly for business insights.

• Ensure a high standard of accuracy and organization in all tasks.

• Executive Support

• Provide ad hoc support to senior executives, assisting with key projects as needed.

• Handle sensitive information with confidentiality and professionalism.

• General Coordination

• Manage calendars and ensure efficient time management for senior executives.

• Act as a liaison between executives and internal/external stakeholders.

  QUALIFICATIONS

  • Exceptional organizational skills and a talent for clear, concise presentation of information.

  • Strong interest and passion for the hospitality industry.

  • Proficiency in Google Workspace. Experience with project management tools like monday.com a plus.

  • Ability to work independently in a hybrid remote environment with flexibility for in-person meetings.

  • High level of discretion, professionalism, and adaptability in a fast-paced setting.

We offer a competitive hourly rate based on experience, along with opportunities for growth within our vibrant and innovative team. If you have a passion for the hospitality industry, excel at organizing and presenting information, and value a flexible, hybrid work schedule, we want to hear from you!

To apply, please submit your resume and a cover letter outlining your relevant experience and interest in the role. We look forward to reviewing your application!

Send resume at
careers@cocktailacademy.com